Suggestions for Translation Office 3000 (TO3000), Version 10

Natalie wrote:

I mean that I am unable to see from the TO folders, even in the Business folder, if I give them names other than set in the TO options.

Moreover, to be even clearer: I have a special disk partition for translations; there are about 80 folders for clients, each having such subfolders as year - months - dates. I keep this structure since 2001, and I would like to keep it further. Also, I don't wish moving all or part of my folders to "Business", I just don't need this. Thus linking an existing job folder (from the location of my choice) to the TO job record would be an ideal solution of the problem. It would be excellent if this could be done.

efreitag wrote:

1. alerts me when a client's invoice is overdue for more than the number of days that I previously set for this client;
2. allows me to produce the corresponding payment reminder (with the template I set for this client, and automatically include pre-set late payment fees, interests, and a new payment date);
3. is able to handle all this on different levels of escalation;
4. keeps account of all this in the list of invoices.

Aude Sylvain wrote:

Sorry I wasn't clear enough: what I would like is to be able to report more information than only the project/job title in the schedule, so I can see e.g. the word count of all pending works at a glance. I am not sure a filter will allow that.

Jabberwock wrote:

Any chance for import/automatic processing of POs? This would really make my work easier...

Aleksandr Dyatlov wrote:



Jarosław, in what way would you like to perform importing/automatic processing of POs in TO3000?

Pavel Janoušek wrote:

In the New Jobs Wizard (step 2 of 2), I always only have a single client project to choose from. It appears to be preselected (it is hightlighted), but you still have to click on it to confirm the selection. Otherwise, it says that you must select a project before clicking on Finish. Maybe you could change the programming so that the single project is selected without me first having to click on it.

Jabberwock wrote:

Naturally, the documents I receive have very different formats, structures etc. I do not expect TO3000 to accomodate that. However, as for a single client the structure is always the same and very rigid, I am perfectly capable of converting the POs - by means of text scripting, automated OCR, etc. - into a simple table (Excel or CSV) wich contains all information required to issue a job. All that is missing is the "last mile" - ability to import into TO job data from that table (e.g. based on the table headings). What's important is that each line would generate a single job automatically.

Emma Goldsmith wrote:

Is there any chance of making the text colour change in the projects and client jobs lists when the active row (dark blue) makes it almost impossible to read the green (deadline in the future) text? I know I can customise the status colour, but green is fine except when it coincides with the active row.

Emma Goldsmith wrote:

TO3000 rounds down to two decimal places when the next digit is a 5.
This conflicts with most systems (including agencies' automatic online project management systems) that always round a 5 up, not dow.

Rob Grayson wrote:

I've been using TO3000 for a few years now, and am overall very happy with it. While the projects/jobs structure might not be to everyone's liking, I'm used to it and it works well for me, so I would hate to see it taken away.

Rob Grayson wrote:

1. In the "Invoices to clients" screen, when an invoice has been settled, the "Status" column indicates how many days early or late it was paid, or whether it was exactly on time. IMO it would be much more useful if this column showed the actual date on which the invoice paid (or if another column was made available showing the actual payment date) .

Rob Grayson wrote:

Finally, I have one other suggestion: once you've used TO3000 for a while, it becomes a gold mine of client data. However, the built-in reports only allow that data to be interrogated in quite limited ways. The available "custom reports" are more or less useless to me, and cannot actually be customised at all (or barely). Do you have any plans to make more flexible/customisable reporting available? (I realise that Projetex is much more flexible, but being a freelancer I don't need anything that complicated – it would just be nice to have a little more data interrogation/reporting power than TO3000 currently offers).

Jabberwock wrote:


The feature for mass payments is quite useful - entering each one of them manually is a bit tiresome. However, this means that the payments are entered on this particular day, throwing the early/late information off.

It would be useful to have an option for mass payments "Settled on/before due date". This would be quite enough for me - knowing which clients pay early is not that essential, however, picking the consistent late payers is.

Emma Goldsmith wrote:

I like to keep track of clients who have contacted me and asked me for my rates. Sometimes they become actual clients and sometimes they just remain potential. I use an Excel spreadsheet for these potential clients.

Could there be a way of entering potential clients details and rates offered, so they could be switched to "actual clients" at a later date or if not just be kept as a potential client?

I was thinking of adding a new client called "potential" and entering potential clients as individual projects but I think this would confuse my workflow in TO3000.

So could we have a "potential clients" folder and icon in the lefthand margin?

By the way, you can change Language Settings of TO3000 to Polish in
Settings > Language > Polish. Thereafter many titles in templates will
be changed to Polish (like Payment Terms, Invoicing Policy, etc). If
you want to change names of Services, Group of Services, Units, etc. to
Polish, you can do it in Settings > Business.